COO Specialist Belgium (20000A5G)
AXA IM BENELUX
Bruxelles, Brussels1) Compliance & Corporate Governance
- AML-KYC customer support in coordination with Customer Service
- Management of the document approval for the office (mainly marketing materials, customer presentations...), depending on the customer typology
- Local compliance representative of Global Compliance team : preparation and setting up of Compliance Risk Assessment and local Compliance Monitoring Plan
- Production and periodic update of reporting compliance
- Support local CEO on preparing all the material for the local board of directors and shareholder meetings
2) Regulatory activity
- Manage the local regulatory watch in close collaboration with the regional Head Of Compliance
- Manage the relationship with the local regulator (FSMA)
- Manage fund registration activities in collaboration with the AXA IM global team
- In charge of updating and reviewing the legal offering documentation for Belgian clients
- Reporting activity versus external asset management association and regulators
3) Legal-Finance support
- Contractual review of distribution agreements with placement and financial agent in cooperation with Legal teams of AXA IM Paris
- High level control on finance & tax matters ; support local accounting on some management control tasks
- Proven experience within a financial institution or in consultancy firm. Knowledge of Asset Management industry is not mandatory but appreciated
- Good knowledge of local regulations (legal & compliance) concerning banking and asset management industry
- French or Flemish native speaker ; good knowledge of 2nd national language ; advanced English speaker
- Business oriented
- Negotiation skills
- Excellent relationship: ability to interact with several people in different locations
- Flexibility
Fiscaliste expérimenté| Fiduciaire réputée à La Hulpe H/F
Austin Bright
La Hulpe, Walloon-Brabant
Au-delà de sa longue expérience et de son expansion remarquable, cette fiduciaire met l'humain au centre de ses valeurs.
Après ces quelques années, elle a compris que pour être performants, les employés ont avant tout, besoin de se sentir bien. A cet effet, ils ont mis plusieurs éléments en place :
- Des horaires flexibles, permettant aux employés de s'investir également dans leur vie de famille.
- La possibilité de travailler de n'importe quel bureau (ils possèdent des bureaux à Bruxelles, dans le Brabant Wallon et dans les autres grandes villes belges).
- Le homeworking est de mise.
- Les formations : elles sont encouragées. Par exemple, si vous avez des examens à passer, des congés supplémentaires vous seront octroyés.
Fiscaliste expérimenté| La Hulpe | Compétences requises :
Vous occuperez la fonction de fiscaliste senior au sein d'une équipe de fiscalistes professionnels. Dès lors, vous ferez le lien entre les clients et le département comptable. Les tâches suivantes vous seront octroyées :
- En tant que fiscaliste expérimenté, vous devez pouvoir superviser le travail de fiscalistes juniors.
- Un portefeuille de clients vous sera attribué. Vous devrez alors répartir les tâches et pouvoir gérer les tâches fiscales plus compliquées sans problème.
- Vous travaillerez main dans la main avec l'équipe de réviseurs d'entreprise.
- Vous vous investissez pour collaborer au bon développement de votre département.
Fiscaliste expérimenté| La Hulpe | Profil requis :
- Vous êtes détenteur d'un Master en droit ou en économie avec une spécialisation en fiscalité.
- Vous avez une expérience solide en fiduciaire.
- Vous avez de bonnes connaissances communicationnelles et vous êtes aptes à entretenir le dialogue tant avec vos clients, qu'avec vos collaborateurs et qu'avec les autres départements.
- Vous êtes quelqu'un de dynamique et d'ambitieux et vous avez l'envie et le charisme pour gravir les échelons au sein d'un grand bureau.
- Vous avez un avantage concurrentiel si vous parlez l'anglais et/ou le néerlandais.
- Vous êtes « Team player » et vous interagissez volontiers avec les autres, en plus de quoi vous avez le don de mettre les gens de bonne humeur et d'ainsi motiver une équipe.
Fiscaliste expérimenté| La Hulpe | L'offre :
- Un package salarial compétitif pouvant aller jusque 50 000 €/an avec des avantages extralégaux comme une voiture de sociétés, une carte essence, des assurances (DKV + groupe), des frais nets, des chèques repas et des écochèques.
- 32 jours de congés.
- Un environnement de travail saint et stimulant.
- Une équipe jeune et qui souhaite évoluer.
- Des bureaux modernes non loin d'un parc (si vous aimez prendre l'air sur le temps de midi, par exemple).
- La supervision de fiscalistes qui ont au moins 10 ans d'expérience dans ce domaine, au cas où vous avez des questions/besoin d'un avis.
Cette offre vous intéresse ?
N'hésitez pas à contacter Aloïse ou Céline au 02 808 33 55ou par email ().
Vous êtes à la recherche d'autres opportunités ?
Consultez notre site www.austinbright.com
Un petit mot sur notresociété : chez Austin Bright, nous sommes une équipe de professionnels engagés et spécialisés dans le recrutement de profils financiers. Nos services sont toujours personnalisés, multilingues et strictement confidentiels !
Mots-clés : fiduciaire, aide-comptable, comptable, comptabilité, fiscalité, fiscaliste, gestionnaire de dossiers, révisorat, bureau comptable, consultance, dossierbeheerder, boekhouder, boekhouding, accountantskantoor, boekhoudkantoor, accountant, accountancy, accounting, fiscaliteit, audit, tax, finance, assistant, IEC, IAB, IRE, IPCF, BIBF, ITAA, TVA, VAT, BTW, ISOC, IPP, IBR, Brabant Wallon, La Hulpe.
Fiscaliste FR-NL | Fiduciaire stable et ambitieuse H/F
Austin Bright
Jette, Brussels
Créé il y a plus de 25 ans, ce bureau est implanté au cœur de Bruxelles, à Koekelberg.
Cette fiduciaire se qualifie comme étant qualitative.
Premièrement, l'équipe n'est pas recrutée au hasard : il y a peu d'employés (8), mais chacun est formé et suivi correctement. De cette manière, les comptables se connaissent entre et eux et connaissent également les clients.
Ensuite, les bureaux sont centraux, modernes et bien équipés. Cela facilite la venue des collaborateurs ainsi que des clients, car tous s'y sentent bien.
Enfin, l'équipe est polyvalente et amenée à toucher à des aspects variés du métier. Au sein de l'équipe, il y a également un fiscaliste, qui est là pour répondre aux questions plus pointes.
Fiscaliste FR-NL | Responsabilités :
- Vous serez amené à gérer, en étroite collaboration avec vos collègues, des dossiers variés : des sociétés de holding, des sociétés médicales, des sociétés de management, etc.
- Vos connaissances sont à la pointe de la fiscalité, et vous avez des notions comptables.
- Vous souhaitez trouver un emploi qui vous permettra de toucher à tous les points de la fiscalité, mais aussi à des aspects comptables, et même juridiques (si vous le souhaitez).
- Vous effectuerez le type de tâches suivantes : préparations des bilans, déclarations TVA, ISOC et IPP, etc.
Fiscaliste FR-NL | Profil :
- Vous avez au minimum un an d'expérience en tant que fiscaliste.
- Vous parlez couramment le français et le néerlandais.
- Si vous avez de l'ambition, cette fiduciaire laisse la place pour grandir.
- Vous avez envie (ou vous êtes déjà) stagiaire ITAA.
Fiscaliste FR-NL | L'offre :
- Un package salarial allant jusque 35 000 € brut avec des avantages extra-légaux.
- Des formations tout au long de l'année.
- La possibilité de faire du homeworking.
- Une petite équipe sympathique.
- Des bureaux agréables et faciles d'accès.
- Le futur ? Une évolution douce, sans trop grandir en un coup.
Cette offre vous intéresse ?
N'hésitez pas à contacter Aloïse ou Céline au 02 808 33 55ou par email ( ).
Vous êtes à la recherche d'autres opportunités ?
Consultez notre site www.austinbright.com
Un petit mot sur notresociété : chez Austin Bright, nous sommes une équipe de professionnels engagés et spécialisés dans le recrutement de profils financiers. Nos services sont toujours personnalisés, multilingues et strictement confidentiels !
Mots-clés : fiduciaire, aide-comptable, comptable, comptabilité, fiscalité, fiscaliste, gestionnaire de dossiers, révisorat, bureau comptable, consultance, dossierbeheerder, boekhouder, boekhouding, accountantskantoor, boekhoudkantoor, accountant, accountancy, accounting, fiscaliteit, audit, tax, finance, assistant, IEC, IAB, IRE, IPCF, BIBF, ITAA, TVA, VAT, BTW, ISOC, IPP, IBR, Bruxelles, Brussel, Koekelberg.
Comptable/fiscaliste prêt à rejoindre une fiduciaire 2.0 H/F
Austin Bright
Charleroi, Hainaut
Cette fiduciaire située près de Charleroi, dispose d'un chouette bureau lumineux et d'un cadre de travail agréable au quotidien. Ajoutée à cela, cette structure a un esprit tourné vers la digitalisation, plus de tracas et d'oubli, tout est scanné et disponible à distance !
Dans le cadre de l'expansion de cette fiduciaire, nous recherchons une personne joviale, compétente et agréable afin de renforcer l'équipe en place ! Etant donné que la gérante n'a que deux bras, elle souhaiterait avoir quelqu'un pour l'épauler et la décharger de certaines responsabilités.
De plus, l'ambiance de travail est familiale, décontractée et il est facile de s'intégrer dans cette équipe de 10 personnes. L'entraide y est monnaie courante, personne n'est laissé de côté !
Sur le plan sanitaire, cette fiduciaire n'a pas été touchée par le COVID. Tout est mis en place afin de pouvoir respecter les règles et de se sentir en toute sécurité.
Enfin, concernant la clientèle, là non plus aucun impact n'a été enregistré car elle est issue de différents secteurs (sauf horeca).
Cette offre vous intéresse ?
N'hésitez pas à contacter Aloïse ou Céline au 02 808 33 55 ou par email
Vous êtes à la recherche d'autres opportunités ?
Consultez notre site www.austinbright.com
Responsabilités - Comptable autonome :
- Vous serez en charge de différentes tâches de l'encodage à la clôture de dossiers.
- De plus, la finesse fiscale est une part importante à votre travail et à votre fonction. Une bonne connaissance dans ce domaine est donc requise
- Le conseil client est primordial, et de loin un point important. Vous devrez fournir un suivi régulier sur la situation des différents dossiers, et conseiller au mieux.
- Pour rappel, la fiduciaire se différentie des autres grâce à l'approche qu'elle a avec ses clients, du suivi qu'elle procure et des conseils. C'est un service de qualité !
Profil - Comptable autonome :
- Vous avez une bonne expérience en fiduciaire, minimum de 5 ans. Il est important d'être autonome dans son travail, et d'avoir assez de maturité que pour pouvoir superviser d'autres personnes.
- Vous êtes pour la digitalisation, un esprit tourné vers la technologie et êtes à l'aise avec ça.
- La volonté de devenir stagiaire ITAA est un plus à votre candidature, ou si vous l'êtes déjà.
- Il est indispensable que vous ayez une chouette personnalité !
Offre - Comptable autonome :
- Une formation continue au sein de la fiduciaire qui vous permettra d'acquérir de nouvelles connaissances et d'être à jour. De plus, la possibilité d'être soutenu et suivis par une personne compétente lors de votre stage ITAA.
- Une bonne organisation, ce qui vous permettra de gérer votre agenda comme bon vous semble, ainsi qu'avoir une vie de famille.
- Un chouette salaire qui se basera sur vos compétences, avec pleins d'avantages comme la possibilité d'avoir : voiture de société, carte essence, chèque repas, frais nets, écochèque, etc.
- Un bon esprit d'équipe, de nombreux teambuilding, et une ambiance familiale qui vous donnerons le sourire.
Un petit mot sur notresociété : chez Austin Bright, nous sommes une équipe de professionnels engagés et spécialisés dans le recrutement de profils financiers. Nos services sont toujours personnalisés, multilingues et strictement confidentiels !
Mots-clés : fiduciaire, aide-comptable, comptable, comptabilité, fiscalité, fiscaliste, gestionnaire de dossiers, révisorat, bureau comptable, consultance, dossierbeheerder, boekhouder, boekhouding, accountantskantoor, boekhoudkantoor, accountant, accountancy, accounting, fiscaliteit, audit, tax, finance, assistant, ITAA, IEC, IAB, IRE, IPCF, BIBF, TVA, VAT, BTW, ISOC, IPP, IBR, Hainaut, Charleroi
Comptable à Flémalle - Stabilité & Formations
Austin Bright
Flémalle, Liège
Vous êtes en quête de stabilité ? Vous souhaitez poursuivre votre évolution en ayant accès à une formation ?
Ce bureau comptable se situe à Flémalle, non loin de la E42. Il est donc facilement accessible depuis Liège et le reste de la province. 30 personnes y travaillent au quotidien, ce qui en fait l'un des acteurs majeurs de la région.
Beaucoup d'investissements sont réalisés dans la formation des collaborateurs : l'accent est mis sur la qualité du service rendu au client. Ici, pas d'encodage : vous êtes avant tout là pour répondre aux questions des clients et finaliser les dossiers.
Chose rare en fiduciaire, vous n'effectuez presque jamais d'heures supplémentaires. Les horaires sont assez flexibles ce qui facilite l'organisation de votre vie familiale.
Comptable - Votre fonction :
- Vous êtes responsable de l'encodage des factures d'achats/ventes, de la préparation des situations et vous êtes capable de vous lancer dans la clôture ainsi que de faire des bilans.
- Vous travaillez sous supervision directe d'un expert-comptable.
- On vous confie rapidement un portefeuille de clients, surtout des PME du coin.
Comptable - Votre profil :
- Vous êtes employé ou indépendant et démontrez une expérience de minimum 4 ans.
- Vous appréciez le fait de travailler dans une ambiance entreprenante.
- L'ambition d'évoluer et de prendre des initiatives est un point important pour vous. Les gérants sont ouverts à toute discussion et proposition.
- Votre devise : un travail bien fait, une relation honnête et transparente avec le client.
Comptable - L'offre :
- Un salaire lié à votre expérience qui peut monter jusque 2,700€ brut.
- Vous recevez également des chèques-repas et une assurance hospitalisation.
- Des formations qualitatives et une supervision personnalisée pour la réussite de votre stage ITAA.
- Vous bénéficiez d'une flexibilité horaire en début et fin de journée, dès lors plus de problèmes pour déposer et reprendre les enfants à l'école !
Si cette offre vous intéresse, postulez dès aujourd'hui à
ou vous pouvez contacter Aloïse ou Céline au 02 808 33 55 et nous nous occupons du reste!Un petit mot sur notre société : chez Austin Bright, nous sommes une équipe de professionnels engagés et spécialisés dans le recrutement de profils financiers. Nos services sont toujours personnalisés, multilingues et strictement confidentiels !
Vous êtes à la recherche d'autres opportunités ?
Consultez notre site www.austinbright.com
Mots-clés : fiduciaire, aide-comptable, comptable, comptabilité, fiscalité, fiscaliste, gestionnaire de dossiers, révisorat, bureau comptable, consultance, dossierbeheerder, boekhouder, boekhouding, accountantskantoor, boekhoudkantoor, accountant, accountancy, accounting, fiscaliteit, audit, tax, finance, assistant, IEC, IAB, IRE, IPCF, BIBF, TVA, VAT, BTW, ISOC, IPP, IBR, Liège, Waremme.
Tax Specialist (Transfer Pricing) - Join a renowned Law Firm
Austin Bright
Brussels, Brussels
For this well-know law firm established all over Europe, we are looking for a Tax Specialist with a special focus on Transfer Pricing.
You will accompany your clients in designing or reshaping their transfer pricing strategies. Under the supervision of the team leader, you will rapidly be in charge of your own portfolio of clients, which you will assist in various situations (compliance, contacts with the tax administration, defense, etc.)
In this fast-paced and ever-changing discipline, the ideal candidate will have a solid tax background, preferably a previous experience in a similar department, as well as the capacity to easily adapt to new regulations.
This job is located in Brussels.
Tax Specialist - Your Tasks
- Review the work of the tax assistants
- Help your clients shape their transfer pricing strategy in line with their needs
- Assist these clients during audits/ruling procedures
- Point of contact for tax authorities
- Involvement in other tax issues beyond transfer pricing, still at international level
Tax Specialist - Your Profile
- You have obtained a Master degree in Business, Economics or Tax Law
- You are fluent in Dutch and/or French as well as in English
- You have a previous experience in an international tax department (1 to 4 years)
Tax Specialist - The Offer
The company offers a competitive package based on your past experience. This package includes:
- A company car and a fuel card (or equivalent via a "plan cafetaria")
- Meal vouchers
- Net expenses
- Group Insurance, Pension Plan
- A yearly bonus
- Contribution for the costs of external seminars
The company constantly invests in the training of its employees to ensure that its clients can be advised at the best level.
With several hundreds of employees across Europe, this company offers strong growth perspectives: your ambition will be rewarded!
The Brussels office is located in an elegant building in one of the city's most prestigious districts. It is easily reachable by both car and public transportation(metro, tram bus).
At Austin Bright, we are a team of professional and dedicated consultants specialising in the recruitment of financial profiles. We offer you a personalised, multilingual and strictly confidential service.
If you would like to apply, please send your application to the address you are applying for apply@ austinbright.com or call us on 02/808.33.55.
Other options are available on our website www.austinbright.com.
Keywords:
Tax, finance, transfer pricing, corporate tax, personal tax, contrôleur de gestion, controlling, accountant, comptable, boekhouder, financial controller, business controller, business analyst, CFO, directeur financier, control, audit, auditor, auditeur, boekhouder, comptable, financial analyst, AP accountant, AR accountant, General Ledger, Finance, Analyse Financière, Treasury, Brussels, finance
HR International Payroll and Administration Specialist
Galapagos
MechelenPleased to meet you, we are Galapagos, a dynamic fast growing Biotech company with offices in Europe in Belgium (Mechelen), France (Paris), the Netherlands (Leiden), Italy (Milan), Spain (Madrid), Germany (Munich), the UK (London) and in the US, (Boston).
We’re in the business of changing lives. In our quest to discover and develop life-improving medicines we go where no one has ever gone before. In every challenge we face, we see new opportunities. We want to challenge the impossible. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you.
We are looking for a full time HR International Payroll and Administration Specialist - Mechelen, BE
Scope of the job
The International Payroll Specialist processes payrolls for our offices in Belgium, France, The Netherlands, Spain, Italy, UK, Switzerland and Germany and provides full operational guidance according to the corporate HR policies and local regulations.
Your role
You work in close collaboration with the HR Services and Payroll Team and as a sparring partner to the HR Services & Payroll Head. As a member of the HR Center of Expertise, you also advice on fiscal, social and internal remuneration policy matters, enabling prompt and well-informed decision-making regarding Galapagos’ (future) employees.
More in detail, you will:
- Collect the necessary information for accurate payroll input and processing compliant with local laws and regulations
- Build and maintain good relationships with local payroll providers
- Ensure compliance with local regulatory and tax authorities and internal controls
- Maintaining employee records of our workforce in all HR-related databases
- Follow up on benefits, such as insurances and fleet
- Ongoing review of processes and procedures to ensure consistent and efficient delivery of international payrolls
- Provide support to HR projects that support the growth of our organization and the automation of our processes
- Fine-tune requirements with suppliers and support with starting up payrolls for new European locations
- You have a Bachelor or a Master’s degree with minimum 6 years of experience in international payroll and HR administration
- You have expertise in benefits administration in Belgium and preferably in one of the other countries. In addition, you have working knowledge of employment, tax and social security legislation in at least one of the mentioned countries.
- You have a good general knowledge of HR processes and strong organisational and project management skills. You enjoy a good degree of variety and have the ambition to grow in your expertise.
- Your communication skills are excellent in English and at least one other European language, both written and spoken.
- Ready to embrace any digital tool, you are already comfortable in the Office 365 environment and in SuccessFactors.
- You enjoy working in an environment which is diverse and international and your strong interpersonal and communication skills help you to connect well with your internal and external clients.
What’s in it for you?
You will be part of a fast growing and amazing company. As ‘make-it-happener’ you will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.
We are Galapagos : together we can make it happen…!
Pleased to meet you, we are Galapagos, a dynamic fast growing Biotech company with offices in Europe in Belgium (Mechelen), France (Paris), the Netherlands (Leiden), Italy (Milan), Spain (Madrid), Germany (Munich), the UK (London) and in the US, (Boston).
We’re in the business of changing lives. In our quest to discover and develop life-improving medicines we go where no one has ever gone before. In every challenge we face, we see new opportunities. We want to challenge the impossible. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you.
We are looking for a full time HR International Payroll and Administration Specialist - Mechelen, BE
Scope of the job
The International Payroll Specialist processes payrolls for our offices in Belgium, France, The Netherlands, Spain, Italy, UK, Switzerland and Germany and provides full operational guidance according to the corporate HR policies and local regulations.
Your role
You work in close collaboration with the HR Services and Payroll Team and as a sparring partner to the HR Services & Payroll Head. As a member of the HR Center of Expertise, you also advice on fiscal, social and internal remuneration policy matters, enabling prompt and well-informed decision-making regarding Galapagos’ (future) employees.
More in detail, you will:
- Collect the necessary information for accurate payroll input and processing compliant with local laws and regulations
- Build and maintain good relationships with local payroll providers
- Ensure compliance with local regulatory and tax authorities and internal controls
- Maintaining employee records of our workforce in all HR-related databases
- Follow up on benefits, such as insurances and fleet
- Ongoing review of processes and procedures to ensure consistent and efficient delivery of international payrolls
- Provide support to HR projects that support the growth of our organization and the automation of our processes
- Fine-tune requirements with suppliers and support with starting up payrolls for new European locations
- You have a Bachelor or a Master’s degree with minimum 6 years of experience in international payroll and HR administration
- You have expertise in benefits administration in Belgium and preferably in one of the other countries. In addition, you have working knowledge of employment, tax and social security legislation in at least one of the mentioned countries.
- You have a good general knowledge of HR processes and strong organisational and project management skills. You enjoy a good degree of variety and have the ambition to grow in your expertise.
- Your communication skills are excellent in English and at least one other European language, both written and spoken.
- Ready to embrace any digital tool, you are already comfortable in the Office 365 environment and in SuccessFactors.
- You enjoy working in an environment which is diverse and international and your strong interpersonal and communication skills help you to connect well with your internal and external clients.
What’s in it for you?
You will be part of a fast growing and amazing company. As ‘make-it-happener’ you will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.
We are Galapagos : together we can make it happen…!
Senior Accounting Specialist
Michael Page Belgium
Brussels, Brussels
Senior Accountant responsible for Accounting, Tax, Treasury and Internal Control for commercial entities located in Belgium and Luxembourg
Client Details
For one of our clients, an international company active in the pharmaceutical sector, we are looking for a Senior Accounting Specialist in order to support their development.
Their offices are located in the center of Brussels.
Description
The Senior Accounting Specialist will be responsible for accounting, tax, treasury and internal control of the commercial legal entities located in Belgium and Luxembourg. He will report to a Finance Manager.
The main tasks will include:
- A-Z accounting
- Monthly, quarterly and yearly closings
- Statutory account and management report
- Transfer pricing and tax activities
- Point of contact for auditors and tax advisors
- Treasury management
- SOX & internal controls
- IT tools implementation
Profile
The ideal Senior Accounting Specialist will meet the following criteria:
- Bachelor or Master degree in Accounting / Finance
- Certified Accountant from ITAA
- Minimum 5 years of experience in a similar position
- Strong knowledge in BEGAAP, LUGAAP and USGAAP
- Experience with SOX and internal controls
- Knowledge of SAP
- Open-minded personality and capability to communicate
- Fluent in English and Dutch or French
Job Offer
Our client offers a complete package in line with your experience in a fast-growing international company.
Aka Accountant / Senior Accountant / General Ledger / GL Accountant / Certified Accountant / Chartered Accountant / Tax / Treasury / ITAA / Finance / Accounting / Pharmaceutical / English / French / Dutch /Brussels / Internal Control / SOX / Compliance
HR International Payroll and Administration Specialist
Galapagos
Mechelen, AntwerpPleased to meet you, we are Galapagos, a dynamic fast growing Biotech company with offices in Europe in Belgium (Mechelen), France (Paris), the Netherlands (Leiden), Italy (Milan), Spain (Madrid), Germany (Munich), the UK (London) and in the US, (Boston).
We’re in the business of changing lives. In our quest to discover and develop life-improving medicines we go where no one has ever gone before. In every challenge we face, we see new opportunities. We want to challenge the impossible. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you.
We are looking for a full time HR International Payroll and Administration Specialist - Mechelen, BE
Scope of the job
The International Payroll Specialist processes payrolls for our offices in Belgium, France, The Netherlands, Spain, Italy, UK, Switzerland and Germany and provides full operational guidance according to the corporate HR policies and local regulations.
Your role
You work in close collaboration with the HR Services and Payroll Team and as a sparring partner to the HR Services & Payroll Head. As a member of the HR Center of Expertise, you also advice on fiscal, social and internal remuneration policy matters, enabling prompt and well-informed decision-making regarding Galapagos’ (future) employees.
More in detail, you will:
- Collect the necessary information for accurate payroll input and processing compliant with local laws and regulations
- Build and maintain good relationships with local payroll providers
- Ensure compliance with local regulatory and tax authorities and internal controls
- Maintaining employee records of our workforce in all HR-related databases
- Follow up on benefits, such as insurances and fleet
- Ongoing review of processes and procedures to ensure consistent and efficient delivery of international payrolls
- Provide support to HR projects that support the growth of our organization and the automation of our processes
- Fine-tune requirements with suppliers and support with starting up payrolls for new European locations
Officer, Extra-Budgetary Funds (EBFs)
NATO
Brussels1. SUMMARY
The Office of Financial Control (OFC) is responsible for the management of financial and budgetary control systems for several NATO entities, primarily the NATO International Staff (IS) Civil Budget. As the custodian of Member Nations’ funds, the OFC provides reliable and value adding financial and procurement services in support of front-line Divisions, enabling them to achieve their objectives. It works to comply with International Public Sector Accounting Standards (IPSAS) and other best practices, including the management of enterprise risk.
The OFC is responsible for financial operations and reporting for the: NATO-IS; NATO-wide pension funds and related funds (currently: Defined Benefit Pension Scheme, Provident Fund, Defined Contribution Pension Scheme and Retirees Medical Claims Fund); bodies and projects located at NATO HQ (currently NATO Naval Forces sensors and weapons Accuracy Check Site [FORACS] and Munitions Safety Information Analysis Centre [MSIAC]); Extra-Budgetary Funds (EBFs); and bilateral arrangements, including the Tax Reimbursement Agreement with the United States (U.S.). The NATO-IS budget includes Brussels Headquarters operations as well as external Offices.
Standards applicable to NATO in the finance area are the NATO Financial Regulations (NFRs) and Financial Rules and Procedures (FRPs), the IPSAS, the NATO Civilian Personnel Regulations (CPRs), and the NATO Code of Conduct.
EBFs are defined as any financial contributions that are provided to NATO and that are not part of the annual common funded budget process governed by Section IV of the NFRs (e.g. Civil Budget). They fall under the NFRs category of non-appropriated funds and consist of trust funds, including those managed by NATO Agencies, and accounts held in the OFC to supplement specific common funded activities. A NATO EBF may be established/run for a single programme or a single project or used for multiple related activities either as one off individual events or multiple events over multiple financial years.
The Office of Financial Control uses the Oracle EBS software for its operations and reporting.
In accordance with the rules in force in the Organization, the Officer EBFs, under the supervision of the Deputy Financial Controller, has primary responsibility for the drafting, reviewing and negotiation of EBFs related documentation, such as fund and project modalities, Execution Management Agreements (EMAs), and grant and cooperative agreements. The incumbent is also responsible for the review and approval of the financial transactions relating to EBFs such as pledges, financial commitments and payments, ensuring that transactions are properly justified and documented and that comply with applicable regulations and modalities. S/he must also ensure that appropriate credits are committed to cover the financial liabilities associated with this type of transactions.
Further, the Officer EBFs supports the Financial Controller in the development of policies and procedures relating to EBFs and is also involved in the production of relevant financial reporting information, in accordance with agreed standards.
The incumbent will be expected to exercise initiative and creativity and to work with only limited supervision. S/he will be expected to manage a wide-ranging portfolio and to accept responsibility for bringing matters to completion and achieving required results. S/he should have good people skills and be able to work closely and effectively with finance colleagues, representatives of Divisions, EBFs governing boards and representatives of Allied Nations. The incumbent must have excellent analytical skills and appreciation of the relationship between financial and policy issues. S/he must be able to present EBFs documents and reports in a compelling, accurate, and clear manner.
The Officer EBFs acts for, or represents, the Financial Controller, when required within the limits specified in applicable regulations and his/her warrant.
2. QUALIFICATIONSANDEXPERIENCE
ESSENTIAL
The incumbent must:
- have a university degree (or equivalent level of qualification) in economics, accounting, business administration, public administration, finance, management, or related discipline;
- have at least 3 years of experience in fields relevant to this post, such as financial management, budgeting, accounting, and controlling, acquired in international organizations, governmental or non-governmental organizations, and multinational organizations;
- demonstrate experience in the review and/or drafting of memorandums of understanding, cooperative agreements and similar types of institutional, non-commercial arrangements;
- have proven experience in stakeholders’ management, (interaction with senior representatives of corporate departments or business units, participation in management, audit, or financial boards or committees, management of relationships with third parties, etc.);
- have proven experience in the use of ERP systems such as Oracle e-Business Suite or SAP;
- demonstrate excellent communication and interpersonal skills;
- possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; and II (“Elementary”) in the other.
DESIRABLE
The following would be considered an advantage:
- good knowledge of or familiarity with the organisation and operations of international organizations and more particularly the NATO International Staff, NATO International Military Staff, NATO committees and NATO agencies;
- knowledge of and/or experience with financial processes and regulations applicable to government or international organizations;
- knowledge of and/or experience with the management of trust funds, donations, and financial assistance programmes;
- significant recent experience in the use of Oracle Financials applications; and
- experience in risk management applied to the management of third-party agreements, trust funds, grants or other types of financial assistance and cooperative programmes and activities.
3. MAINACCOUNTABILITIES
Financial Management
Draft, review and negotiate EBFs-related documentation, such as fund and project modalities, EMAs, pledge letters, and grant and cooperative agreements. Process, verify and approve, within the limits of the incumbent’s warrant, transactions relating to EBFs such as commitments, payments, and non-commercial agreements, ensuring that all transactions are properly justified and documented and that they comply with applicable regulations and EBFs modalities. Answer queries concerning EBFs, applicable financial arrangements, and management fees. Maintain the EBFs contribution tables and determine the amounts due from donors and amounts due to donors upon closure of EBFs. Prepare correspondence to Nations and follow-up on unpaid contributions. Correspond with EBFs Executing Agents to ensure accurate payment of invoices and financial reporting. Manage operations related to management and administration costs. In coordination with the Treasury Service, supervise the deposit and payment of funds, establish and collect invoices due, and reconcile with the EBF's bank accounts. In liaison with the Control, Accounting and Finance Service, prepare EBFs financial reports and conduct periodic closures of accounts. Contribute to the production and preparation of financial statements.
Stakeholder Management
Build and maintain effective working relationships with representatives of Divisions, such as project managers and Budget Officers, representatives of national delegations of NATO member and partner nations, and members of resource boards and steering committees. Liaise with stakeholders and provide advice on solutions to business needs, associated financial risks and mitigation measures, and relevant policies and procedures. Maintain regular contacts with the Budget Planning and Analysis Service, concerning all budgetary and financial matters of the Civil Budget (e.g., financial arrangements and management fees) and the Office of the Legal Advisor, regarding the legal aspects of non-commercial arrangements. Maintain stakeholders’ confidence by respecting deadlines, showing professional competence, attending to detail, and maintaining confidentiality when appropriate. Ensure due diligence when collecting outstanding debts; exercising tact and diplomacy when required. Develop the role of the OFC as a service provider to other Divisions and member Nations, especially with regard to EBFs.
Planning and Execution
Ensure that optimised processes and documented procedures are in place to review, execute and record accurate and timely transactions and arrangements in accordance with relevant standards (NATO Financial Regulations, Trust Funds Overarching Guidance, IPSAS, CPRs, etc). Oversee processes that are required to document fund availability, ensuring the propriety of proposed expenditures and checking the financial viability of required payments and receipts in accordance with the NATO Financial Regulations and the Financial Rules and Procedures. Ensure that donations, projects, and dispositions of funds comply with applicable regulations and procedures. Support and contribute to the preparation of financial reports, financial plans, trust fund and EBF modalities, EMAs, memorandums of agreement, cooperative agreements and other similar documentation and instruments.
Project Management
Represent OFC in meetings of project management and steering boards. Contribute and support EBFs programmatic activities and initiatives as expert in financial management, financial risks, and financial regulations and procedures. Work in close coordination with colleagues in the OFC and other areas of the NATO HQ to clarify financial management and procedural issues relating to non-procurement related transactions and project activities.
Expertise Development
Support the Financial Controller in the shaping of OFC business processes to align them with best practices and generally accepted standards applicable to the administration and financial control of non-procurement related transactions and EBFs. Stay abreast of significant policy, methodological and technical developments relevant to the post’s duties. Represent the Financial Controller, as required, in fora dealing with budget execution, EBFs, financial management and reporting and related boards and committees.
Policy Development
Contribute to policy development in the areas of programme and project management, development and negotiation of EBFs’ related arrangements (e.g., grants, cooperative agreements and EMAs) and management of EBFs. Establish and document the related internal control activities and procedures.
Organisational Efficiencies
Review relevant financial operations, processes and procedures to identify opportunities for the improvement of efficiency, effectiveness and control. Support efforts undertaken to implement new tools and solutions for the management of non-procurement related transactions and EBFs.
Knowledge Management
Ensure appropriate storage and sharing of knowledge and information relating to non-commercial transactions and EBFs. Monitor relevant risks and control activities. Communicate and share relevant information with other Services in OFC and with stakeholders in timely manner.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
The incumbent reports to the Deputy Financial Controller. S/he works in close coordination with other enterprise projects and initiatives. S/he works closely with OFC Heads of Service as well as internal clients: Budget Officers and project and programme managers of Divisions, Independent Offices and Agencies, Executive Management (Human Resources and Budget Planning & Analysis), the Office of the Legal Advisor and others.
Direct reports: N/A
Indirect reports: N/A.
5. COMPETENCIES
The incumbent must demonstrate:
- Achievement: Creates own measures of excellence and improves performance;
- Analytical Thinking: Sees multiple relationships;
- Clarity and Accuracy: Checks the work of others;
- Conceptual Thinking: Clarifies complex data or situations;
- Customer Service Orientation: Takes personal responsibility for correcting problems;
- Empathy: Is open to others' perspectives;
- Impact and Influence: Uses indirect influence;
- Initiative: Plans and acts up to a year ahead;
- Integrity: Acts consistently with personal values;
- Organisational Awareness: Understands organizational climate and culture;
- Self-Control: Manages stress effectively.
- For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);
- For all other applications: www.nato.int/recruitment
More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
http://www.nato.int/structur/recruit/info-doc/GENERAL_INFORMATION_EN.docx
Type de contrat
CDI
Date de publication
Il y a 8 jours
Description
1) Compliance & Corporate Governance
- AML-KYC customer support in coordination with Customer Service
- Management of the document approval for the office (mainly marketing materials, customer presentations...), depending on the customer typology
- Local compliance representative of Global Compliance team : preparation and setting up of Compliance Risk Assessment and local Compliance Monitoring Plan
- Production and periodic update of reporting compliance
- Support local CEO on preparing all the material for the local board of directors and shareholder meetings
2) Regulatory activity
- Manage the local regulatory watch in close collaboration with the regional Head Of Compliance
- Manage the relationship with the local regulator (FSMA)
- Manage fund registration activities in collaboration with the AXA IM global team
- In charge of updating and reviewing the legal offering documentation for Belgian clients
- Reporting activity versus external asset management association and regulators
3) Legal-Finance support
- Contractual review of distribution agreements with placement and financial agent in cooperation with Legal teams of AXA IM Paris
- High level control on finance & tax matters ; support local accounting on some management control tasks
- Proven experience within a financial institution or in consultancy firm. Knowledge of Asset Management industry is not mandatory but appreciated
- Good knowledge of local regulations (legal & compliance) concerning banking and asset management industry
- French or Flemish native speaker ; good knowledge of 2nd national language ; advanced English speaker
- Business oriented
- Negotiation skills
- Excellent relationship: ability to interact with several people in different locations
- Flexibility