FUND ADMINISTRATION SUPERVISOR - UCITS (M/F)

THE ROLE :
The Fund Administration Supervisor is responsible for managing a team of Senior Fund Accountants and accountants as well as interacting with the Service Centres which are in charge of various up streams processes in the NAV production.
As part of the A&V UCITS team, you will continuously strive to enforce and enhance the control environment with the aim of mitigating and controlling the risks. You will also participate in the production and presentation of the internal reporting for the control and oversight committees.
You will be a primary point of contact for clients in regards to all Fund Accounting related queries and ensure the highest level of service is provided for the clients assigned to you. You will ensure the identification and prompt reporting of potential gaps and risks that may affect the Group, the clients and the Bank.
As part of the A&V team you will collaborate with other teams within Ops teams as well as other functions within the bank to provide the best possible service to our clients. This collaboration will include the participation to internal and external client meetings, provision of Key Performance Indicators (KPIs) and other forms of reporting.
THE RESPONSIBILITIES :
The main tasks of the Fund Administration Supervisor are (and not limited to):

•The daily oversight, approval and publication of the Net Asset Value of various funds for a number of clients
•Ensuring that internal and external reporting is completed accurately and on a timely manner
•Dealing with client queries, team planning and managing deadlines
•Support new client on-boarding, launch and fund restructuring processes
•Support Business re-engineering projects
•Review of the Procedures, workflows and streamline processes and procedures
•Implementing ad-hoc projects (dividend distributions, mergers, in-specie transfers, Year-End activities)
•Review and control management including the monitoring, redesign and implementation of A&V's overall controls
•Instil a client centricity culture and keep client satisfaction to high standards.
•People management (including organize and motivating people, teamwork, 1to1 meetings, trainings)

THE PROFILE:

•Professional accounting qualification or equivalent relevant business qualification
•At least 5 years' experience
•Knowledge of Tax Transparent Funds (FCP) and / or Money Markets Funds is a strong advantage
•Thorough knowledge of accounting for securities and derivatives
•Good understanding of fund structure: pooling/multi-class/feeder
•Understanding of Luxembourg Fund regulation
•Thorough grasp of key controls and their application
•Ability to communicate clearly and accurately with both clients and colleagues
•Team player with a flexible approach to change
•Flexible, autonomic and adapt quickly to new environment
•Ability to work under pressure, both autonomously and within a team and consistently meet deadlines
•Excellent Analytical and IT skills
•Fluency in English, both written and oral. A second European language such as French or German is also an advantage

THE CLIENT :
Our client is a reputable international bank
At the final stages of the recruitment process, the successful candidate can be asked to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.

Fund Administration, Senior Client Representative

What is the opportunity?

In this role you will be responsible as direct and main contact for the timely and accurate delivery of Client support for all fund administration requests and project execution. This position is accountable for providing high quality service through the management of day-to-day account activity.  You will ensure a superior level of service is maintained at all times, share knowledge of pending issues, promptly resolve where possible and escalate items where necessary to the line manager whilst providing all clients with an exceptional experience in all engagements with RBC Investor Services.

What will you do?

• Act as a recognized point of contact for Partner clients. Work with relevant teams, internal and external, to manage queries and issues to completion, keeping the client informed at all times.  Compile all responses to queries and chase further information as appropriate dealing directly with the client using a consultative partnership approach to answering all Clients enquires as experts in their field.
• Provide a high level of service by responding promptly and accurately to daily client queries and requests regarding the administration of their accounts in accordance with the SLS.  Respond to specific client requests received via email, MyClientView, telephone or post.
• Client lead account. Accountable for ongoing satisfaction of clients by ensuring deliverables meet client needs and expectations.
• Support the establishment of an environment of continuous improvement that assesses workflow, processes and procedures on an ongoing basis, ensuring maximum efficiency and quality within the Client deliverables.
• Ensure that all Client information are documented and archived and updated on a regular basis (prospectus, fee agreements…)

• Special events execution lead (Mergers, liquidations, New share clasd launch) and effective management and the correct delivery from a Fund accounting point of view of Management Fees
• Continuously identify opportunities to enhance our service and value proposition for our clients.

What do you need to succeed?

Must-have

• Sound knowledge of the end-to-end Fund Administration services from front to Middle and back office services)
• Multijurisdictional experience, offshore and onshore centers in Europe
• Intermediate MS Office and Fund Accounting systems (Multifond, GP or Others)
• Minimum of 6 years of experience in Financial Services (specially in Funds Industry)
• Experience within a client-facing role, managing queries and issues through to timely resolution
• Language: fluent in French & English

Nice-to-have

• Demonstrated problem-solving skillset
• Industry related courses (Fund Accounting certifications)
• Experience overseeing the activity of off-shore teams

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities      
• Opportunities to building close relationships with clients
  

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• Management of a portfolio of clients from a corporate administration perspective (incorporation/liquidation, day to day management of company’s activity;
• Review and coordination of various corporate documentation (services and domiciliation agreements, loan agreements, bank account opening documentation);
• Be responsible for the organisation of board meetings and the preparation of board packs;
• Attend board meetings and prepare draft minutes;
• Manage day to day queries from your clients’ portfolio;
• Liaise with internal and external parties as needed (i.e. client, lawyers, banks, notaries);
• Work closely to the Compliance team in order to facilitate and coordinate the AML/KYC processes;
• Prepare the relevant KYC documents;
• Be in charge of a variety of regulatory reporting;
• Arranging relevant publications on the Luxembourg Business Register;
• Maintain internal databases;
• Bring your support to the junior members of the team.

• Minimum 5/7 years of experience in a similar position (ideally working on SPVs);
• Degree in Corporate Law, Business Administration or Economics;
• Strong knowledge of Luxembourg Company Law;
• Acting as a team member;
• Client-oriented and problem solver;
• Knowledge in compliance and new regulations such as RBE, FATCA, CRS;
• First experience in fund industry would be an asset;
• Good knowledge of standard computer tools (MS Office);
• Fluency in English and French is mandatory (written and spoken), any additional language will be an asset.

Job title: Fund Administrator /Product Officer

Employer: Bank of China Limited Luxembourg Branch

         Bank of China Luxembourg S.A.

Location: Luxembourg

Established in 1979, Bank of China Luxembourg Branch was the first Chinese bank to set up in the Grand Duchy of Luxembourg. Today Bank of China Luxembourg S.A. has opened branches in Rotterdam, Brussels, Warsaw, Stockholm, Athens and Lisbon. As China’s most international and diversified bank, the Bank provides a comprehensive range of financial services to their customers. Our core business is commercial banking, including corporate banking, personal banking and financial markets services.

Due to the continued expansion of our banking activities, we are looking for an:

Fund Administrator /Product Officer (M/F)

Bank of China Asset Management Centre (Europe)

Job purpose:

As a part of a successful and growing international team, you will get the opportunity to develop a career within our fast growing international Bank. The Fund Administrator /Product Officer for Bank of China Asset Management Centre (Europe) will participate in the Bank’s business development as well as undertaking any other tasks assigned to him/her by the Bank.

Responsibilities would be, but not be limited to, the following:

• Co-ordinate with related party to design products or to transforms the Group’s product into the executable local product.
• Co-ordinates with compliance, third party partners, different internal departments and portfolio managers in group to launch UCITS or non-UCITS products.
• Assist in marketing activities, including preparation of materials (such as pitches, reports, presentations), and financial analysis.
• Provides training to client/sub-branches and other parties.
• Liaise with third party advisors such as lawyers, auditors to help in the compliance work.
• Any other tasks assigned by the team head.

Profile (Technical Skills):

• A good knowledge and command of the Luxembourg Commercial Companies Laws – the knowledge of investment structures in Luxembourg would be a strong asset.
• Master degree in law, finance or economics.
• 3 years of experience in the financial markets position.
• Working experience in the fund industry is an advantage.
• Fluency in English is essential; Chinese and other languages will be an advantage.

Profile (Soft Skills):

• Strong team player, organized, flexible, rigorous and solution-minded.
• Our preference goes to the candidate who is extrovert with excellent communication and marketing skills.

• Highly organized and detail orientated with a client focus.
• Committed, confident, determined, self-motivated and with work ethic.

To Apply:

This position is based in Luxembourg and open with immediate effect. Should the above mentioned criteria match your expectations, please do not hesitate to send your CV by email to:

recruitment.lu@bankofchina.com

Or by mail to:

Bank of China Luxembourg Branch

37/39 Boulevard Prince Henri

L-1724 Luxembourg

Established in 1979, Bank of China Luxembourg Branch, was the first Chinese bank to set up in the Grand Duchy of Luxembourg. As China’s most international and diversified bank, the Bank provides a comprehensive range of financial services to their customers. Our core business is commercial banking, including corporate banking, personal banking and financial markets services.

Due to the continued expansion of our banking activities for our DUBLIN Office, we are looking for a:

administrative and finance assistant (M/F)

Job Purpose

The Senior Client Administrator is responsible for the timely and correct handling of matters concerning the day-to-day administration and bookkeeping including correspondence and other communication with clients, i.e. client portfolios of Accountants and his/her own client portfolio.

Key Responsibilities

• Administration and bookkeeping tasks delegated by the Team Leader or Supervisor (related to any other client);
• Constantly developing (close) work relationships with advisors and clients, maintaining contact and meeting with (and when necessary visit) clients and their representatives;
• Having a pro-active attitude to problem solving and coming up with solutions as part of own professional development;
• Maintenance of accounting records and preparation of financial reports, i.e. deliverables;
• Execution of client payments;
• Organization and facilitation of audit of financial statements;
• Preparation of annual shareholders meetings;
• Follow up and review deliverables prepared by Junior Client Administrators and/or Client Administrators;
• Delegating tasks to Junior Client Administrators or Client Administrators, monitoring and ensuring his/her professional development;
• Follow up invoices to clients and collecting debts;
• Execute all the necessary to have TMF Group and clients perform according to Compliance and AML rules;
• Guiding, coaching and supervising new or less experienced team members;
• Work closely and effectively with counter team;
• Act as a Client Entity Manager;
• Complete on a daily basis his/her time-writing to ensure appropriate chargeability and proper invoicing of the work performed on behalf of clients.

Your Profile

• Minimum of 5 years practical experience in a trust company or a similar environment
• Mandatory profound knowledge of SAP
• University degree in Accounting/Finance
• Strong analytical skills
• Mandatory Knowledge of the Chinese culture and language 
• Excellent written and verbal English communication is required; Knowledge of German, French or Luxembourgish is an asset.

Working at TMF Group offers

• Excellent working conditions
• Learning opportunities: you will work with highly experienced colleagues who are ready to share their knowledge, and will receive the opportunity to work on diverse and complex client requests. You will also be able to apply for and be supported for training.
• Value-driven work environment: you can expect integrity and respect from all your colleagues and your leadership team.
• Teamwork: an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important valued and lived daily.
• Ambition: we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome.

Private Capital Services - Senior Administrator Shareholder Services  (German speaking)

What is the opportunity?

As Senior Administrator within the Private Capital Services Shareholder Services team, you will be in charge of processing transactions supported by accurate and complete documentation. These transactions are processed within the deadline agreed in the Operating Memorandum.

You will also have to ensure that all duties (including Legal duties) are applied and respected, and that our services are aligned with group decisions and global operating models

What will you do?

• Prepare investor statement, call notices and distribution notices, perform/review cash reconciliations for incoming and outgoing funds, prepare/review client and investor reporting e.g. audit requests, bespoke reporting, regulatory reporting
• Organize workload within the team to ensure all tasks are completed in a timely manner and support the manager to ensure the team runs efficiently (this encompasses the training of new team members, the support of the development of junior team members and the review of the work of colleagues and junior staff members)
• Highlight any risk areas within the team and prepare procedures to mitigate risk and ensure all tasks are completed timely and accurately. Work on ad hoc projects
• Ensure proper communication with clients, within the business line and with other internal departments and ensure proper resolution of issues including those with internal departments.
• Ensure client retention through proper service delivery and active support of client reviews
• Ensure an efficient operational service to clients with proper following of processes
• Develop dedicated expertise in various matters (capital calls, secondary market, partly paid and fully paid, etc…)
• Ability to analyze supporting documentation provided by clients (shared with our Legal department) with regards to subscription agreements or any legal documentation written by Lawyers in order to ensure an accurate and complete file

What do you need to succeed?

Must-have

• University or post-Graduate degree with experience in operations commercial company firms
• Knowledge of business strategy and priorities as well as processes and quality execution experience.
• Fluent in English and German. French would be considered an asset.
• Very good communication skills especially towards client.
• Good organizational skills

Nice-to-have

• Ability to communicate with various providers (internally and externally).
• Ability to represent RBC internally and externally

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities      
• Opportunities to building close relationships with clients

Nous sommes actuellement à la recherche d'un(e) Directeur(trice) de Crèche pour l'une de nos crèches privée en CDI :
Directeur(trice) de Crèche :
Tâches :
- Piloter l'activité de la structure
- Participer à la construction du projet social et éducatif et l'animer
- Garantir la qualité de l'accueil et de l'accompagnement des jeunes enfants et des familles
- Manager/participer à la GRH et à l'administration du personnel
- Assurer la gestion administrative et financière de la structure
- Entretenir et développer les relations avec les familles et les partenaires
- Participer au développement local et à la promotion de la vie associative
Profil :
- Pouvoir mettre en place une gestion de projet (diagnostic, orientations, objectifs et actions)
- Manager les équipes dans le cadre de la politique RH de l'établissement
- Veiller à la sécurité des biens et des personnes et mettre en place les procédures nécessaires
- Élaborer et gérer les budgets
- Animer la participation des familles dans le pilotage du projet social et éducatif
- Développer et animer les partenariats
- Travailler avec des interlocuteurs multiples
- Détenir un diplôme d'Educateur spécialisé / Educateur jeunes enfants / Enseignat / Psychologue
- Expérience d'au moins 3 ans
- Maîtrise du français et de l'anglais

CDI – Architecte H/F